BY-LAWS
Article I - Membership
A. The membership of the Association shall consist of:
1. Sailing Organizations who are members of USYRU and
maintain a station or office in Hawaii, which shall have
been elected Member-Clubs.
2. Individuals who shall have been elected Individual
Members. Individual Members shall have the privilege of
attending all General Meetings of the Association and of
addressing such meetings, but may not vote. They shall
receive the publications of the Association. All HYRA
individual members shall be members of US SAILING.
3. Corporations who are members of US SAILING and maintain
an office in Hawaii, which shall have been elected
Corporate Members. Corporate Members shall have the
privilege of attending all General meetings of the
Association and of addressing such meetings, but may not
vote. They shall receive the publications of the
Association.
B. A candidate for any classification of Membership shall
apply in writing to the Secretary of the Association; but
an application for yacht club or corporate membership may
not be acted upon unless notice of such candidacy shall
have been included in the notice of the meeting. The
Secretary may elect any application to individual
membership; but no such application shall be rejected
except by the Executive Committee.
C. A yacht club, which is a candidate for membership, shall
file with its application:
1. The various categories of membership available and the
number of current members in each category.
2. A list of the active fleets in that yacht club.
Article II - Representation of Member Clubs
A. Each Member-Club in good standing shall be entitled to
be represented in meetings of the Association by Delegates
to the number of one Delegate for each fifty, or major
fraction thereof, voting members on its rolls; but a
Member-Club shall not have more than twelve (12) Delegates.
B. A Delegate must be
1. An owner or part owner of a yacht enrolled in the
Member-Club's fleet, or
2. Any other member of the Member-Club who is an active
supporter of yacht racing.
C. At least fifteen (15) days before the Fall General
Meeting of the Association each Member-Club by its
secretary shall certify to the Secretary of the Association
a summary of the number of members designated by classes of
membership.
D. Annually, by January 10, each Member-Club shall submit
its list of appointed Delegates with addresses and
telephone numbers to the Association Secretary.
Article III - Election & Term of Officers
A. The Officers of the Association for the succeeding
calendar year shall be determined annually by election at
the Fall General Meeting. Thereafter, transfer of
responsibility of any Officer to a duly elected successor
may be made during the current year only if the incumbent
Commodore deems it to serve the best interest of the
Association. To fill any vacancy which may occur in an
elective office, the Executive Committee may appoint any
Delegate for the unexpired term.
Article IV - Officers and Executive Committee
A. The officers of the Association shall be: Commodore,
Vice-Commodore, Rear Commodore, Secretary and Treasurer.
They shall become Delegates-at-large upon election to
office.
B. The Commodore shall preside at all meetings and shall
have all such powers and duties as usually appertain to
such office. The Vice-Commodore shall act in his absence.
The Vice-Commodore and Rear Commodore shall have such
powers and duties as usually appertain to those offices and
as are assigned by the Commodore.
C. The Secretary shall keep full and complete record of the
proceedings of all meetings, send out all notices and
perform such other duties as usually appertain to such
office. The Secretary shall mail to each Delegate and to
the secretary of each Member-Club within ten days after
each meeting of the Delegates or the Executive Committee a
copy of the minutes of said meetings.
D. The Treasurer shall collect and receive all moneys, keep
a correct account thereof, and deposit same in the name of
the Association in such bank as may be approved by the
Association, and shall disburse same in payment of properly
approved debts of the Association. At the Spring General
Membership Meeting of the Association, the Treasurer shall
submit a full report, in writing, of the financial
condition of the Association, which shall have been
previously audited and approved by the Auditing Committee.
The Executive Committee shall appoint the auditor. The
financial year shall begin the first day in January.
E. The Executive Committee shall consist of the Commodore,
Vice-Commodore, Rear Commodore, the Secretary, the
Treasurer and as Delegates-at-large, the two immediate Past
Commodores of the Association, with power to take any
necessary action on behalf of the Association in the
furtherance of its purposes during intervals between
meetings of the Association, to set dues and to include the
appropriation of Association funds for such purposes at its
discretion, provided that all actions of such Executive
Committee be agenda for full report and discussion at the
next special or regular meeting of the Association
following such action by the Executive Committee, and
provided further that the affirmative vote of any three
members of the Executive Committee shall be sufficient to
cause actions to be taken.
1. Any Member-Club may object to any non-routine
appropriation of funds by a written protest to the
Secretary of the Association, and if so protested within
ten days, such appropriation shall not remain authorized
unless approved by a vote of the majority of the HYRA
delegates.
Article V - Executive Secretary
A. The Executive Committee shall appoint an Executive
Secretary.
B. The Executive Secretary shall act as general assistant
to the officers of the Association and shall preserve all
documents, reports and communications connected with the
business of the Association; shall handle communications
with US SAILING including processing of appeals; shall
compile the records for championÂships and shall be
available to assist the responsible committee in the
publication of race schedules, notices of race, sailing
instructions, etc., and for all sponsored events shall
supervise the printing, proof reading, addressing and
delivery thereof.
Article VI - Standing Committees
A. As soon as feasible, the Commodore shall appoint the
Nominating Committee and any other standing or temporary
committee that may be required to properly conduct the
business of the Association. He shall endeavor to avoid the
appointment of more than one Delegate from a Club to any
one Committee.
B. As soon as feasible, the Vice Commodore shall appoint
the (1) Racing Rules Committee, (2) Committee on Appeals,
(3) Program Committee, (4) Safety Committee, (5) Offshore
Committee, (6) One Design Committee and (7) Multi-Hull
Committee.
C. As soon as feasible, the Rear Commodore shall appoint
the (1) US SAILING Events Committee, (2) Single Handed
Championship Committee, (3) State Keelboat Championship
Committee, (4) HYRA Junior Sailing Ass'n Committee and (5)
the US SAILING Training Coordinator Committee.
D. As soon as feasible, the Treasurer shall appoint the (1)
Budget Committee Chair, (2) Audit CommitÂtee Chair, (3)
Trophy Committee Chair and (4) Annual Awards Banquet
Committee Chair.
E. The Executive Committee shall from time to time
determine the makeup of the various Standing or Temporary
Committees.
Article VII - Meetings
A. The Spring General Meeting shall be held in February at
a time and place which the Commodore shall designate, for
the purpose of receiving reports of committees and
concluding action on the various matters which may have
been brought up for discussion prior to the meeting.
B. The Fall General Meeting shall be held in November at a
time and place, which the Commodore shall designate for the
same above purposes and for election of Officers.
C. The Commodore shall call such other General or Executive
Committee meetings, as he may deem advisable, at such time
and place, as he shall designate; and upon written request
of five Delegates, he shall call a meeting to be held
within thirty (30) days after the filing of such request.
D. Any Delegate may attend any Executive Committee meeting,
and the Commodore may invite other persons to attend.
E. Every Delegate must vote upon roll call, unless excused.
F. Substitute Delegates for a particular meeting may be
appointed by any Member-Club upon written notice signed by
an elected officer thereof if filed prior to convening that
meeting.
G. Eight Delegates directly representing at least three
Member-Clubs shall constitute a quorum. Substitute
Delegates shall be counted for that purpose, but officers
and other Delegates-at-Large shall not.
H. Robert's Rules of Order, Revised shall be the
parliamentary authority for conducting of all Association
meetings.
Article VIII - Notices
A. Notices of every meeting of the Association shall be
sent to:
1. Each Delegate and
2. To the secretary of each Member-Club, such notices to be
mailed not less than five (5) days prior to such meeting.
B. Notices of each general Meeting shall be sent to all
other Members.
Article IX - Dues
A. Dues are payable in the amounts shown below whether
billed or not:
1. Each Member-Club shall pay to the Treasurer upon
election, and on each first day of January thereafter, dues
as follows: If entitled to one Delegate, fifty dollars; and
for each additional Delegate, twenty dollars.
2. Each Individual Member shall pay the Treasurer a minimum
of ten dollars per annum; or pro rata thereof from date of
election until the succeeding January lst.
3. Each Corporate Member shall pay the Treasurer a minimum
of $100.00 per annum.
B. A Member in arrears on March 1st shall be suspended ipso
facto. A Member in arrears on August lst shall, ipso facto,
forfeit membership.
Article X - Amendment and Suspension of Articles
A. These articles of association may be amended by a
two-thirds vote of the Delegates present at a meeting, if a
draft of the amendment shall have been filed with the
Secretary fifteen (15) days before the meeting and same set
forth in the notice of the meeting.
B. The articles of association cannot be suspended under
any circumstances.
Article XI - Suspension and Expulsion
A. Any Member-Club or Individual Member may be suspended or
expelled for cause by a majority vote of all Delegates
entitled to vote on Association questions; but no such
action shall be taken until after the Member shall have
been furnished with a written statement of the charges
preferred against him and shall have been given at least
one (1) week's notice of the time when, and place where the
same will be considered by the Delegates; and every such
Member shall have the right to appear and be heard in
answer to the charges before final action shall be taken by
the Delegates.
